Records Management System

EM Systems’ Records Management System (RMS) is a powerful menu-driven database system than can be used to track everything from arrest / booking information to court records (e.g., orders of protection, summons, etc.), and personnel information (e.g., training, promotions, etc.). The system provides for enhanced patrol, investigative, and administrative processes and provides a wealth of valuable analysis information. Users can create reports based on data from any field in the software to help prevent and solve crimes, allocate resources, and much more.

The software includes a master person (name) file, master vehicle file, master address file, and master property file as key components of the system. Data stored in the master name file includes demographic information such as height, weight, race,sex, scars, tattoos; addresses, phone numbers, employers; identifying numbers, such as social security, FBI number, etc. The master vehicle file includes make, model, year, VIN, and descriptive information. The system allows for associations among
persons, vehicles, property, locations, and incidents.

These master files are built by entries generated by incidents, officer reports, field interviews, etc., and are available from all modules and to all authorized users in the system, providing validation of existing data and eliminating the need for duplicate data entry.

Agency-definable data is kept in tables accessible from drop-down lists within the entry screens and modifiable by system administrators.

System modules may include:

  • Associated Persons
  • Crime and Incident Mapping
  • Orders of Protection
  • Summons
  • Warrants / Priors (Federal, State, and Local)
  • Missing Persons
  • Document Imaging
  • Property / Evidence (with bar coding)

System features include:

  • Master Name including detailed data on persons, addresses, vehicles, etc.
  • Tracking incident activity
  • Search and audit capabilities
  • Investigations / case management
  • Crime analysis
  • Personnel information / management
  • Narrative with spell check
  • Reporting capabilities